Harrison County Supervisors Meeting January 18, 2024 Chairman Tony Smith called the meeting to order with members Brian Rife and John Straight in attendance. Motion to approve the tentative agenda was made by Rife, second by Straight. Motion carried. Previous minutes were approved on a motion by Rife, second by Straight. Motion carried. Attendance: Auditor Susan Bonham, Paul J. Rhoten, Rebecca Wilkerson Public Health David Sherer, Public Health Administrator, updated the Board on a recent Health & Human Service Delivery Alignment Assessment. No action needed. Mr. Sherer asked the Board for clarification on the Opioid Committee’s role. Can the Committee approve how the Opioid funds are spent or is final approval needed from the Board of Supervisors? The Board understood that the Opioid Committee would be deciding how the money is spent and no final approval is needed from the Board of Supervisors. Bank Reconciliation Treasurer Shelia Phillips presented the December bank reconciliations for the Board’s review. Depositories Treasurer Phillips presented the Resolution naming depositories for county funds. RESOLVED, that the Board of Supervisors of Harrison County in Harrison County, Iowa, approves the following list of financial institutions to be depositories of the Harrison County Funds in conformance with all applicable provisions of Iowa Code Chapter 12C.2. The Harrison County Treasurer is hereby authorized to deposit the Harrison County funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. Depository Name, Maximum Balance Logan State Bank, Logan, IA, $10,000,000.00 Midstates Bank, Missouri Valley, IA, $7,000,000.00 Community Bank, Dunlap, IA, $1,000,000.00 United Bank of Iowa, Dunlap, IA, $30,000,000.00 Motion to approve by Straight, second by Rife. Motion carried. Investment Policy Treasurer Phillips presented the Investment Policy. No changes were made to it. Motion to approve by Straight, second by Rife. Motion carried. Cancel Outstanding Treasurer Checks Whereas, the Treasurer has on her books a number of outstanding Treasurer checks over one year old; Whereas, the Treasurer is requesting approval to cancel these outstanding Treasurer checks by the Board of Supervisors; THEREFORE, the recommendation to the Board of Supervisors is to cancel the outstanding Treasurer checks listed below. Check #, Date, Payee, Amount 29580, 5/10/2022, Katrina Marsh, $7.00 29753, 7/15/2022, Matthew Powers, $9.00 29819, 8/19/2022, City of Dunlap, $182.00 29932, 12/27/2022, David Thomas, $9.00 29939, 1/03/2023, Cody Berens, $16.00 The Board of Supervisors hereby approves the cancellation of the outstanding Treasurer checks and a credit of each check amount shall be made to the appropriate fund. Motion to approve by Straight, second by Rife. Motion carried. Treasurer Credit Card Policy Treasurer Philips reviewed the credit card policy for her office with the Board. No action required. Property Tax Abatement Auditor Bonham presented a resolution to abate property taxes for the City of Dunlap. Whereas, the City of Dunlap has requested abatement of property taxes for streets, and Whereas, these property tax statements should have been marked as exempt property. Therefore, approval is given to abate the following 2023-24 property tax statements on a motion by Rife, second by Straight. Motion carried. Receipt, Amount 19844, $50.00 19845, $76.00 19785, $90.00 19786, $23.00 19787, $35.00 19788, $35.00 County Attorney Comment County Attorney Ashley West-Joons informed the Board that she had hired a part-time assistant to handle juvenile court. Start date is February 1st. Ms West-Joons’ office is ready for occupancy and plans to start moving in soon. Engineer The Board told Engineer Struble that the county crews did a good job of snow removal over the past week. Project updates include: 194th Street Bridge at Kendrick over Allen Creek – Contractor didn’t quite finish installing the bridge approach guardrail before the weather turned bad last Thursday. They worked on the guardrail on Tuesday and on equipment Wednesday. The curled guardrail on the NW corner is yet to be completed. FM Asphalt Resurfacing on L34/Overton Avenue south of Logan – Harrison Grove Creek to Pott County 7.7 miles – The County has drawn up a draft agreement for cost share. They are to reimburse Harrison County for the cost of placing asphalt in Pott County. The blades and trucks have been plowing snow every day this past week. County deployed the motorgraders to the paved routes to help open them and keep them open. The roads cleared on Saturday had mostly blown back in by Sunday morning, so we didn’t reach our goal of getting one lane open on the rock roads by Sunday night. The office had quite a few calls wondering if the crews were out. Mostly, the callers’ roads had been cleared but had blown shut again. All roads were open to one-way by Monday evening. Estimated cost of comp time was $43,000. Motion to approve the Windstream permit #20574 to place a 1.25” conduit under Overton Ave at 2865 Overton Ave by approximately a 32’ underground bore from pedestal to home was approved on a motion by Rife, second by Straight. Motion carried. Zoning Public Hearings Chairman Smith opened the Zoning public hearings as advertised. Zoning Administrator Matt Pitt reviewed the request to rezone approximately 11 acres from A-1 Agricultural to R-6 Planned Development on property located in part of the SW SE of Section 24-80-42 requested by Scott Nelson. The first reading of the zoning moratorium was held. ORDINANCE No. 124 AN ORDINANCE INSTITUTING A MORATORIUM ON ACCEPTING APPLICATIONS OR ISSUING PERMITS FOR WIND GENERATORS AND RELATED WIND ENERGY CONVERSIONS SYSTEMS AND SOLAR ENERGY INSTALLATIONS UNDER THE PROVISIONS OF ORDINANCE NO. 2004-01, ZONING ORDINANCE OF HARRISON COUNTY, IOWA WHEREAS, Iowa Code, Chapter 335 grants counties the ability to adopt a Zoning Ordinance to regulate land use within its jurisdictional boundaries; and WHEREAS, on or about October 30, 2003, the Board of Supervisors of Harrison County, Iowa, adopted a comprehensive plan applicable to future land use within the County; and WHEREAS, on April 19, 2004, Ordinance 2004-01 Zoning Ordinance for Harrison County, Iowa was adopted by the Harrison County Board of Supervisors, and effective by publication on April 28, 2004; and WHEREAS, the Zoning Ordinance permits wind generators as a special use as provided for under Iowa Code and outlines minimum requirements under the 2003 comprehensive plan for said uses under chapter 21 of the Ordinance; and WHEREAS, from time to time, it is necessary and prudent to review and study the Comprehensive Plan and Zoning Ordinances for necessary updates; and WHEREAS, the Harrison County Board of Supervisors is in the process of engaging a consultant to review and recommend updates to the 2003 Comprehensive Plan to the Planning and Zoning Commission and Board of Supervisors, which will require time to study and conduct the appropriate revision process to complete multiple amendments to the Plan and the County Zoning Ordinances; and WHEREAS, the Harrison County Planning and Zoning Commission has recommended adoption of an ordinance instituting a moratorium on the acceptance of new applications or issuing permits specifically for solar and wind development while the Comprehensive Plan is being updated. BE IT THEREFORE ORDAINED by the Board of Supervisors of Harrison County, Iowa: SECTION 1: INSTITUTION OF MORATORIUM Upon the effective date of this Ordinance, no application for Special Use Permit or Zoning Permit shall be accepted by Harrison County specifically for utility-scale wind energy conversion systems (C-WECS) or solar installations nor shall any permit be issued for the same. SECTION 2. PERIOD OF TIME EFFECTIVE This Ordinance shall be effective for a period of twelve (12) consecutive months from the date it becomes effective. The Harrison County Board of Supervisors may alter, extend, or terminate the period of time this Ordinance is effective by ordinance, which states the purpose for said alteration of said period of time. SECTION 3. REPEALER All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 4. SEVERABILITY CLAUSE If any section, provision, or part of this ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision, or part thereof not adjudged invalid or unconstitutional. SECTION 5. EFFECTIVE DATE This ordinance shall be in effect from and after its final passage, approval and publication as provided by law. The first reading of the zoning ordinance amendment was read as follows: Zoning Ordinance Amendment 1. Property/Boundary Line Adjustment: A division of one (1) or more lots or parcels which meets the following criteria: a. The boundary line adjustment does not create a new buildable lot and the owners of the common boundary submit a plat of survey prepared in accordance with Chapter 354 of the Iowa Code. No subdivision plat required. b. No part of the divided lot or parcel of land will be transferred to anyone but the owner or owners of a lot or parcel of land abutting that part of the divided lot or parcel of land to be transferred. 2. The term “subdivision” does not include the division of a lot where the land is to be used only for agricultural uses only. The plat of survey for such division shall contain the following notation: “Note: this plat is for agricultural purposes only. No further development, including issuance of Permits to Build, may take place on it without complying with the subdivision regulations of Harrison County, Iowa.” 3. 8.1 Statement of Intent: remove “provided that the lot so created does not require a subdivision plat”. After comments were heard, Straight made the motion to close all of the zoning public hearings, second by Rife. Motion carried. Rife made the motion to approve the zoning request from Scott Nelson as presented, second by Straight. Motion carried. The first reading of the zoning ordinance 124 moratorium was accepted on a motion by Rife, second by Straight. Motion carried. The first reading of the zoning ordinance amendments was accepted on a motion by Straight, second by Rife. Motion carried. Rife made the motion to waive the second and third readings of the zoning ordinance 124 moratorium and on the zoning ordinance amendments and accept the ordinances as read and published, second by Straight. Motion carried. Fy25 Budget No work on the budget. Claims Claims, as presented, were stamped for approval. Comments Scott Nelson commented that they were accepting sealed bids on the mowers. Rebecca Wilkerson commented on the good job by road department. With business of the day completed, the Board adjourned on a motion by Straight, second by Rife. Motion carried. ATTEST: Susan Bonham, Auditor Tony Smith, Chairman January 25, 2024 Vice Chairman Brian Rife called the meeting to order with John Straight in attendance. Chairman Smith was absent. Motion to approve the tentative agenda was made by Straight, second by Rife. Motion carried. Previous minutes were approved on a motion by Rife, second by Straight. Motion carried. Attendance: Deputy Auditor Megan Reffett, Paul J. Rhoten, Rebecca Wilkerson, Mark Hanson, Ashley West, Trista McLaughlin, Lacey Ardery, Steve Smith Harrison County Fair Board Trista McLaughlin from the Harrison County Fair Board presented updates at the fairgrounds that took place this year. She talked about the 2023 fair and the activities that took place and what they were planning for upcoming years. Supervisor Straight requested additional information on how their money was spent, specifically a breakdown on what is spent on 4H kids and activities. Approve Resolution to Sell Surplus Property County Attorney Ashley West presented a resolution to sell county property on Merrick Place. Rife and Straight requested additional information about what portion of the property would be sold and requested to table the item until Chairman Smith was available to discuss the sale. Handwritten Warrant A handwritten warrant to US Bank in the amount of $6,186.93 was approved on a motion by Straight, second by Rife. Motion carried. Benefit Payout Lacey Ardery reviewed a final payout for accrued personal and comp time for Lynne Tremel. Engineer County Engineer Steven Struble gave the following project update to the Board: 194th Street Bridge at Kendrick over Allen Creek The final roads of rock would be delivered today, and the bridge would be opened. Struble advised construction signs would be left up so people would go slow as the bridge approach was still rough due to the weather. Struble gave updates about the road crew and the work they had been doing to get the roads clear after the storms last week. He also discussed the maintenance being done on all the equipment due to the cold weather. Secondary Roads is accepting applications for the open truck driver position at the Cincinnati shed until February 5th. The board requested that Steven look at hiring additional truck drivers after that to help reduce the costs spent on contract trucking. Supervisor Straight stated that he had been monitoring the contract trucking costs this fiscal year and that we had spent over $300,000. Steven agreed it would help save money in the long run and agreed to look at costs. Struble was concerned with the upfront costs and felt it may be better to split over a few years to not take away from projects planned for the current year. Approve Application for Federal Surface Transportation Funding Struble asked the board to approve an application to request funding on the resurfacing of L20. The application was for $600,000 which is 50% of the anticipated project costs. With a motion by Straight, second by Rife the board approved the application. Motion carried Public Comment Rebecca Wilkerson talked about a documentary film on human trafficking in Iowa. With business of the day completed, the Board adjourned on a motion by Straight, second by Rife. Motion carried. ATTEST: Megan Reffett, Deputy Auditor Brian Rife, Vice Chairman NOTE: These minutes are as recorded by the Clerk to the Board of Supervisors and are subject to Board approval at the next regular meeting. MVTN 2-14-24 TDR 2-15-24
