BOYER VALLEY COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS - REGULAR MEETING – MARCH 25, 2024 6:15 P.M. – BOYER VALLEY SOUTH, TAG ROOM CALL TO ORDER: Vice President Elizabeth Heistand called the regular meeting of the Boyer Valley Board of Education to order at 6:15 p.m. Members answering roll call were Paul Cogdill, Ben Hansen, Elizabeth Heistand, Craig Malone, Kim McAllister and Jen Miller. Director Puck was absent. Administrators present: Supt. Jeremy Christiansen, Elem. Principal Scott Frohlich and Secretary Terra Sell. Visitors present: List on file in the Business Office. APPROVAL AGENDA/MINUTES: Motion by McAllister, second by Miller to approve the agenda and minutes from previous board meetings. Motion carried 6-0. Secretary Sell read the mission statement. OPEN FORUM: None. CONSENT AGENDA: A. Motion by Cogdill, second by Miller to approve the bills/reports as presented; the resignations of Julie Malone – Elem. Lead Team, Megan Behrendt – JH Volleyball, Carlie Noska – Campus Care Associate and Brenda Schnell – Business Teacher/BVTV Sponsor, and contracts for: Wayne Stowers – Spring e-Sports, and McKenzie Anschutz – Campus Care Associate. Motion carried 6-0. SUPERINTENDENT’S REPORT: Supt. Christiansen reported facility work is moving along nicely, flooring in gym is complete and the tile is done in the bathrooms/locker rooms. They are putting conduit under the sidewalk for possible future lights/signs. Still on track to hold graduation in new gym, but scoreboards and wall graphics won’t be up yet at that time. Still waiting on plans for landscaping design. Congratulations to the drama/music departments on their performance this past weekend, “Chicago”, they all did a great job. Booster club requests were received for: Reimbursement of Spring musical rights - $1,940, props for drama dept - $559.33, track supplies - $1,698.50 and purple jerseys for baseball - $1,000. PRINCIPAL’S REPORT: Mr. Frohlich reported at the Elementary, congratulations are in order for Athan Denton, who submitted a flag essay in partnership with the Dow City Legion and placed 2nd out of 4,033 entries. Recently celebrated Dr. Suess week which focusing on reading/literacy across America. 1st through 5th grade will begin incorporating typing club into their routines, finding time at the beginning of the days and fill in throughout. A tree donation drive took place, and we received 25 sponsors – 19 will be planted at the Elementary, 1 at the softball field and a few at the baseball field. ISASP testing will take place April 9-11, all students will receive breakfast those days to assist in better performances. The MS/HS staff is working on self-assessment of MTSS implementation (SAMI) which focuses on action planning and responses to requirements that emphasize student outcomes. The incentive trip for improved test scores is coming up on Thursday. TECHNOLOGY REPORT: Still working on the school safety grant and providing all the requested documentation. Twenty new cameras will be installed throughout the buildings and new double security doors are being installed at both building entrances. 6:45 PUBLIC HEARING – 2024-25 CALENDAR: Supt Christiansen reported on the school calendar that was presented at the last board meeting. There were no requests to speak during the public hearing. Vice President Heistand declared the hearing closed at 6:53 pm. NEW BUSINESS: A. Real Estate Gift Agreement: Motion by Hansen, second by Cogdill to approve the real estate gift agreement with the City of Dunlap for the fee simple title to the property known as the City “Rec Facility” (Parcel No. 440002016101000), as well as two east-west alleys separating portions Harrison County Tax Parcel Nos. 44000201590000 and 440002026100000. Motion carried 6-0. B. Consortium Agreement: Motion by Malone, second by Miller to approve the 2023-24 Consortium Agreement with Children’s Square and Heartland Family Service. Motion carried 6-0. C. AEA Purchasing Agreement: Motion by McAllister, second by Hansen to approve the purchasing agreement with Green Hills AEA for the 2024-25 school year for products available under the child nutrition program including food bid, small wares and ware wash. Motion carried 6-0. D. Timberline Medicaid Billing Agreement: Motion by Malone, second by Cogdill to approve a three-year contract with Timberline for Medicaid billing services effective 7/1/2024 through 6/30/2027. Motion carried 6-0. E. LGRP Natural Gas Program Participation Agreement: Motion by Cogdill, second by Miller to approve the participation agreement in the Iowa Local Government Risk Pool for natural gas for FY25. Motion carried 6-0. F. FY25 SUI Equipment Breakdown Ins.: The Board reviewed the proposal submitted, but determined the amount of anticipated reimbursements didn’t justify paying for this policy. G. FY25 Procurement Plan: Motion by Hansen, second by Miller to approve the procurement plan for 2024-25 nutrition fund purchases. Motion carried 6-0. H. Approve Warrants of Payment: Motion by Cogdill, second by Malone to approve the School Board Secretary and Board President to both sign warrants of payment for General, School House and Bond Project Funds and the Superintendent’s Secretary and/or Superintendent and School Board Secretary to sign warrants of payment for Activity Fund, Nutrition Fund and Student Council Grant Account for fiscal year 2023-04. Motion carried 6-0. I. Approve Signature on Officials’ Contracts: Motion by Cogdill, second by Malone to approve the Principal(s), Athletic Director, or Superintendent and Board President to sign officials’ contracts for fiscal year 2023-24. Motion carried 6-0. J. Set Public Hearing on the FY24 Budget: Motion by Miller, second by McAllister to approve a public hearing on the proposed FY25 budget estimate to be held on Monday, April 22nd, 2024 at 6:00 p.m. in the Boyer Valley South TAG Room, Dunlap, IA. Motion carried 6-0. Ayes: Cogdill, McAllister, Hansen, Heistand, Malone and Miller. Nays: None. K. Approve 2024-25 School Calendar: After discussion, the board requested to change the April 22, 2025 No School Day to be listed as a “Snow Makeup Day” versus the originally named “Teacher PD Day.” Motion by Cogdill, second by McAllister to approve the 2024-25 school calendar, with the change noted above, and pending legislation. Motion carried 6-0. L. BVEA Proposal: Ben Schauer, on behalf of the association, presented an initial proposal for the 2024-27 school years. Proposal based on a 190-day contracts, 3% wage increase to the current base for 2024-25, with the option to renegotiate for a base wage increase of no less than 3% for the 2025-26 and 2026-27 school years, should a multi-year contract be granted. All employees are aged (vertically) and given education credits (horizontally) on the salary scale for the duration of the contract, requesting an effective date of July 1, 2024 through June 30, 2027. The Association acknowledges that current legislation leaves the district in uncertainty at this present time and proposes the association and school board be allowed to tentatively agree on an offer with the understanding that, should current legislation regarding SSA and teacher compensation not pass as expected, both parties will reconvene and, in good faith, discuss additional negotiation measures. M. Discussion: None. BOARD POLICY: Supt. Christiansen reviewed the 800 series again. Motion by Hansen, second by Cogdill to approve the 800 series with the addition of the following new policies: 804.07 Radon Mitigation and 804.07R(1) Radon Mitigation Regulation; changes to 802.04 Capital Assets (setting a $20,000 minimum threshold); rescinding 801.5 Bids & Awards for Construction Contracts and retiring 804.03 Bomb Threats. Motion carried 6-0. The board reviewed Every Student Succeeds Act (ESSA) updates. Motion by Miller, second by McAllister to approve the changes as presented for policies: 506.1 – Education Records Access, 506.1E1 – Request of NonParent for Examination or Copies of Education Records, 506.1E2 – Authorization for Release of Education Records, 506.1E3 – Request for Hearing on Correction of Education Records, 506.1E4 - Request for Examination of Education Records, 506.1E5 – Notification of Transfer of Education Records, 506.1E6 – Letter to Parent Regarding Receipt of a Subpoena, 506.1E7 – Juvenile Justice Agency Information Sharing Agreement, 506.1E8 – Annual Notice, 506.1R1 – Use of Education Records Regulation, 506.2 – Student Directory Information, 506.2E1 – Authorization for Releasing Student Directory Information, 506.2R1 – Use of Directory Information. Motion carried 6-0. A motion by Hansen, second by Cogdill to adjourn the meeting. Motion carried 6-0. With no further business appearing before the board, Vice President Heistand declared the meeting adjourned at 7:17 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD CLAIMS Vendor Name Vendor Description Amount GENERAL FUND AHLERS LAW FIRM PURCHASE SRV-BOND REFINANCE 721.50 AMAZON CAPITAL SERVICES CLASSROOM SUPPLIES 317.50 AMBROSE, STANLEY PURCHASE SERVICE 40.00 AUDITOR OF STATE STATE FILING FEE 625.00 BOMGAARS SUPPLY CUSTODIAL SUPPLIES 200.82 BONSALL T.V. INC. AUDIO/VISUAL EQUIP/REPAIRS 150.10 BRASEL, ERINN 22.52 BRASEL, GREGORY CONST. LABOR 800.00 CARROLL CLEANING SUPPLY, CO. CLEANING SUPPLIES 1,324.69 CENTRAL IOWA DISTRIBUTING, INC JANITORIAL SUPPLIES 345.00 CITY OF DUNLAP UTILITY 415.83 CLARK PEST & TERMITE CONTROL PUIRCHASED SERVICE 175.00 CORNHUSKER INTERNATIONAL TRUCKS, INC. TRANSPORTATION SUPPLIES 123.85 COURTLAND'S KUSTOMS, INC LABOR/SUPPLIES 96.00 CUSTOM MOTORCYCLE AND SMALL ENGINE CUSTODIAL AND BUS SUPPLIES 310.97 DENISON COMMUNITY SCHOOL TUITION/ENTRY FEE 10,213.60 DEPARTMENT OF EDUCATION BUS INSPECTION 550.00 DOUBLE B TRASH SERVICE, LLC TRASH REMOVAL 280.00 DUNLAP COMMUNITY DEVELOPMENT CORP PURCHASED SERVICE 200.00 DUNLAP LUMBER MAINTENANCE SUPPLIES 168.94 DUNLAP REPORTER PUBLICATIONS/SUPPLIES 407.72 ETTLEMAN OIL CO. SUPPLIES 2,489.45 FARM SERVICE COOPERATIVE BULK OIL 1,449.09 FARMERS MUTUAL COOPERATIVE TELEPHONE COMPANY INTERNET/LONG DISTANCE 569.46 FISLERDATA LLC SOFTWARE 311.20 FRONTIER COMMUNICATIONS TELEPHONE 210.41 IA ASSN OF SCHOOL BUSINESS OF SEMINAR FEES 245.00 IA HS SPEECH ASSOCIATION MEMBERSHIP/ENTRY FEES 143.00 IOWA COMMUNICATIONS NETWORK L-D/T-1/VIDEO CHARGES 47.28 IOWA QUIZ BOWL LEAGUE REGISTRATION 245.00 JAYMAR BUSINESS FORMS INC BUSINESS FORMS 514.62 JW PEPPER & SON INC. SHEET MUSIC 234.90 LASHIER GRAPHICS & SIGNS 1,500.00 LIFELINE INC. MEDICAL SUPPLIES 200.00 LONG LINES INTERNET SERVICES 182.00 MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP 524.24 MASON COMMUNITY SCHOOLS TUITION 127.86 MIDAMERICAN ENERGY ELECTRICITY/NATURAL GAS 16,672.48 NELSON PADE INSTRUCTIONAL SUPPLIES 7,495.00 NOLTE, CORNMAN, JOHNSON P.C. AUDITING SERVICES 11,480.00 O'REILLY AUTOMOTIVE INC BUS REPAIRS 36.99 ONE SOURCE THE BACKGROUND CHECK CO. PURCHASED SERVICE 61.00 PETTY CASH/LORI MALONE REIMBURSEMENT 122.01 QUILL CORP OFFICE SUPPLIES 118.00 RASMUSSEN MECHANICAL SERVICE CONTRACT LABOR 154.32 SCHABEN, JILL 115.00 TOWN AND COUNTRY STORE, THE SUPPLIES 1,468.73 VERIZON WIRELESS CELL PHONE 80.02 VISUAL EDGE IT, INC. dba Counsel MAINTENANCE/SUPPLIES 133.80 WALMART - CAPITOL ONE SUPPLIES 49.00 WELLS FARGO BANK TRAVEL AND SCHOOL SUPPLIES 1,702.88 Fund Total: 66,171.78 MANAGEMENT FUND AVESIS VISION INSURANCE 46.70 COMMUNITY BANK/MEDICAL INSR Medical Insurance 4,519.08 HEALTHIEST YOU MEDICAL INSURANCE 45.00 IOWA SCHOOLS EMPLOYEE BENEFITS DENTAL/LIFE/LTD INS 254.00 Fund Total: 4,864.78 Checking Account Total: 71,036.56 SCHOOL NUTRITION ANDERSON-ERICKSON DAIRY CO MILK 2,135.34 ETTLEMAN OIL CO. SUPPLIES 14.07 MARTIN BROS. DISTRIBUTING CO., FOOD CO-OP 11,262.39 PAN 0 GOLD BAKING HOT LUNCH FOOD 294.00 SMITTY'S GROCERY FOOD SUPPLIES 8.30 Fund Total: 13,714.10 Checking Account Total: 13,714.10 STUDENT ACTIVITY ACE FUNDRAISING FUNDRAISER 100.00 AMAZON CAPITAL SERVICES CLASSROOM SUPPLIES 1,859.61 ANDERSON'S PROM SUPPLIES 1,576.28 BSN SPORTS, LLC SUPPLIES 917.17 BUENA VISTA UNIVERSITY ENTRY FEES 250.00 CASH/ LORI MALONE CHANGE FUNDS 625.00 COURTYARD AMES HOTEL 4,044.96 DUNLAP GOLF CLUB SUPPLIES 600.00 DUNLAP REPORTER PUBLICATIONS/SUPPLIES 350.00 ETTLEMAN OIL CO. SUPPLIES 47.97 GIRRES, CHRIS OFFICIAL 150.00 GRAPHIX SUPPLIES 490.00 GREENHOUSE MEGASTORE INSTRUCTIONAL SUPPLIES 738.00 HY VEE, INC. FOOD/SUPPLIES 289.78 IOWA BASKETBALL COACHES ASSOCI MEMBERSHIP DUES 130.00 JOSTENS SUPPLIES 128.00 NATIONAL FFA ORGANIZATION VO AG SUPPLIES/DUES 1,054.00 TOWN AND COUNTRY STORE, THE SUPPLIES 206.76 TROPHIES PLUS MEDALS 1,358.56 WELLS FARGO BANK TRAVEL AND SCHOOL SUPPLIES 667.52 WENDTS POTS & POSIES SUPPLIES 76.00 WORK PLACE PRO FUNDRAISER 259.50 Fund Total: 15,919.11 Checking Account Total: 15,919.11 LOCAL OPTION TAX BONSALL T.V. INC. AUDIO/VISUAL EQUIP/REPAIRS 970.00 CARROLL CLEANING SUPPLY, CO. CLEANING SUPPLIES 845.00 NEXTGEN TECHNOLOGY PURCHASED SERVICE 7,725.00 RASMUSSEN MECHANICAL SERVICE CONTRACT LABOR 1,753.52 Fund Total: 11,293.52 PPEL EDU TRAK, LLC SOFTWARE SUPPORT 2,931.22 WELLS FARGO FINANCIAL LEASING INC. COPIER LEASE 1,690.86 Fund Total: 4,622.08 Checking Account Total: 15,915.60 BOND PROJECT 22 BOYD JONES 81,595.63 DENISON DRYWALL SUPPLY INC. BUILDING SUPPLIES 44,612.00 DREES COMPANY PLUMBING REPAIRS 60,466.26 ELEVATE ROOFING PURCHASED SERVICE 950.00 H21 GROUP GOBOND PROJECT 125,183.40 KPE-ENGINEERS/ARCHITECTS/FORENSIC PURCHASE SERVICE 5,768.02 EXPERTS L&L BUILDERS PURCHASED SERVICE 90,417.20 M.S. SERVICES NC. PURCHASED SERVICE 37,050.00 Fund Total: 446,042.51 Checking Account Total: 446,042.51 TDR 04-11-24
