BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – SEPTEMBER 19, 2022 6:00 P.M. – BOYER VALLEY SOUTH CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Ben Hansen, Jen Miller, Steve Puck and Candace Ueding. Directors Cogdill, Heistand and Malone were absent. Administrators present: Supt. Jeremy Christiansen and Secretary Terra Sell. Visitors present: List on file in the Business Office. APPROVAL AGENDA/MINUTES: Motion by Miller, second by Ueding to approve the agenda as published and minutes from previous board meetings. Motion carried 4-0. Secretary Sell read the mission statement. OPEN FORUM: Cody Freland spoke on behalf of the Hudl purchase agenda item, stating it will be a big help to coaches as you can review game footage to help improve performance. Leila Knowles with Boyd Jones spoke regarding the upcoming bid day, it was moved to September 28th at 3:00 p.m. from the 21st to increase bid coverage. The bids will be publically opened and read aloud, anyone is welcome to attend. She is hoping to get multiple bids, but the market challenge of labor shortages have made that difficult lately. If bids do not come in favorable to the district, there are opportunities to re-bid. The project can be broken into smaller projects that would require less bond insurance limits so smaller contractors would have the ability to bid easier. STRATEGIC PLANNING PRESENTATION, JILL SCHABEN: Jill with DCDC wanted to provide the board with an update from strategic planning session that were held this summer. The planning process determined the steps to take to ensure our community thrives are: to develop a Dunlap Community Foundation and BV School Foundation; grow the city limits and population; establish an Ag Center of Excellence; focus on business attraction; reinvigorate community events and experiences; and install a community-wide trail system. The next steps are to develop task forces to begin the implementation of these projects. CONSENT AGENDA: A. Motion by Miller, second by Ueding to approve the bills/reports as presented. Motion carried 4-0. B. Motion by Hansen, second by Miller to approve contracts for: Patty Branning – PLCL, Emmie Stephens – 7th Grade Sponsor, Bailey Greenwood – 8th Grade Sponsor, Melissa Ritterbush – Campus Care Director, Chaise Mefferd – CC Director Mentor ; and to approve resignations for Leah Baldwin – Campus Care Director. Motion carried 4-0. SUPERINTENDENT’S REPORT: Homecoming is this week, the halls look great and have been receiving very positive comments. The jersey auction took place last night and they raised over $20,000. Campus care is currently being utilized in the Dunlap location only, hopefully this is a very temporary solution. Reviewed with the board our unspent balance, solvency ratio and financial projections. The School Safety Improvement Fund has made available up to $50,000, per school building, for schools to implement recommended safety measure improvements. The recommended improvements will be identified through an assessment of our facilities. Reviewed academic data from ISASP reports, where we need to be and the process on how to get there. There is a quarterly check-in for a superintendent evaluation, it will be sent to all board members to complete. The staff have been working hard and are making good strides with PowerSchool. There was a letter sent to the board regarding our health insurance plans with a request to consider upgrading or revamping the plans to allow for better coverage. PRINCIPAL’S REPORT: None. TECHNOLOGY REPORT: Shelley reported that we are making progress with PowerSchool and the new webpage is looking great and very user-friendly. The domain name change has been a bit of a hassle, but in the end will be worth it. She suggested getting plat panels for the Dunlap building, iPads for preschool and possibly updating a few chromebooks. NEW BUSINESS: A. Supt. Christiansen informed the board there was a booster club request that came in for Dr. Dish in the amount of $4,570. It is an automatic basketball shooting machine to assist for training purposes. B. Motion by Ueding, second by Hansen to approve the purchase for Hudl in the amount of $4,000. The booster club is funding the remaining $4,000. Motion carried 4-0. C. Supt. Christiansen stated we are one of the very few districts in the state that currently does not reimburse staff for mileage expense while using personal vehicles for school-related travel. He proposed to the board to adopt a policy reimbursing for mileage at $.55 per mile. Motion by Hansen, second by Miller to approve mileage reimbursement for staff at $.55 per mile. Motion carried 4-0. D. Motion by Miller, second by Hansen to approve the HVAC preventative maintenance plans for Rasmussen Mechanical Services, annual cost for the Elementary building is $8,482 and the MS/HS building is $21,894. Motion carried 4-0. E. Next board meeting is tentatively set for October 17th at 6:00 p.m. BOARD POLICY: Supt. Christiansen stated the 200 Series was presented and reviewed at the last meeting, the only change was to the Conflict of Interest policy. Motion by Ueding, second by Miller to approve the 200 series. Motion carried 4-0. A motion by Hansen, second by Ueding to adjourn the meeting. Motion carried 4-0. With no further business appearing before the board, President Puck declared the meeting adjourned at 6:58 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD Claims- August 2022 General Ahlers Law Firm, Purchase Srv-Bond Refinance 69.00 Amazon Capital Services, Classroom Supplies 2,952.54 Association For Career & Technical Education, Registratin 125.00 Bomgaars Supply, Custodial Supplies 1,176.21 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 1,072.91 Business Professional Educators Of Iowa, Registration 25.00 C & H Hauling, Trash Removal 280.00 Calvin Christophersen, Dc, Purchased Service 85.00 Carroll Cleaning Supply, Co., Cleaning Supplies 1,245.26 Carroll Control, Purchase Service 402.24 Central Iowa Distributing, Inc, Janitorial Supplies 220.00 Christiansen, Jeremy 102.45 City Of Dow City, Water/Sewer/Garbage 266.30 City Of Dunlap, Utility 3,912.58 Clark Pest & Termite Control, Puirchased Service 175.00 Courtland's Kustoms, Inc, Labor/Supplies 80.00 Denison Do It Best Hardware, Custodial Supplies 131.78 Dept Of Administrative Services, TSA 600.00 Discount School Supply, Classroom Supplies 1,238.59 Dunlap Lumber, Maintenance Supplies 1,029.34 Dunlap Reporter, Publications/Supplies 210.48 Ed M Feld Equip Co Inc, Fire Extinguisher Service 842.48 Ettleman Oil Co., Supplies 852.61 Fareway Stores, Groceries 174.24 Farmers Mutual Cooperative Telephone Company, Internet/Long Distance 888.06 Frontier Communications, Telephone 626.13 Graham Tire Sioux City, Transportation Supplies 757.22 Heller Implement, Inc., Repair Parts 110.00 Hoglund Bus Company, Bus Repairs 315.09 IA Assn Of School Business Of, Seminar Fees 215.00 Iowa Business Education Association, Membership 100.00 Iowa Communications Network, L-D/T-1/Video Charges 88.55 Iowa Division Of Criminal Inv, IA Criminal History 41.00 Iowa Talented And Gifted Assoc, Membership 250.00 JJ & Son's, Gas/Diesel 1,351.01 JW Pepper & Son Inc., Sheet Music 581.99 Learning A-Z, Instructional Supplies 228.00 Mark's Plumbing Parts, Plumbing Repairs 287.56 Martin Bros. Distributing Co., Food Co-Op 199.46 Midamerican Energy, Electricity/Natural Gas 12,827.37 NASCO, Instructional Supplies 199.00 News-2-You, Subscription 219.65 Noredink Corp, Instructional Supplies 4,122.50 One Source The Background Check, Co., Purchased Service 20.50 Perfection Learning Corp, Books 211.78 Petty Cash/Lori Malone, Reimbursement 48.32 Plunkett's Pest Control, Pest Control 130.00 Quill Corp, Office Supplies 1,611.40 Rasmussen Mechanical Service, Contract Labor 1,119.85 Really Great Reading LLC, Instructional Supplies 4,241.00 Rochester 100 Inc., Classroom Supplies 290.00 Savvas Learning Co. LLC 68,469.48 School Mate, Classroom Supplies 735.00 School Nurse Supply Inc., Medical Supplies 357.86 School Specialty Inc (Latta), Supplies 1,497.09 Senor Wooly LLC, Classroom Supplies 150.00 Smitty's Grocery, Food Supplies 215.45 Teacher Direct, Classroom Supplies 192.72 Town And Country Store, The, Supplies 34.75 Visual Edge It, Inc. Dba Counsel, Maintenance/Supplies 11.92 Walmart - Capitol One, Supplies 438.60 Wells Fargo Bank, Travel And School Supplies 37.50 Wells Fargo Financial Leasing Inc., Copier Lease 349.41 Windstream Iowa Communications, Phone Company 423.05 Woodbine Comm Schools, Tuition/Entry Fee 55,825.70 Fund Total: 177,087.98 Management Avesis, Vision Insurance 57.14 Community Bank/Medical Insr, Medical Insurance 5,242.70 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 166.90 Johnson, Kristin 749.16 SU Insurance Comapny, Breakdown Insurance 15,680.25 Fund Total: 21,896.15 Campus Care Amazon Capital Services, Classroom Supplies 4,255.88 Bomgaars Supply, Custodial Supplies 49.95 Martin Bros. Distributing Co., Food Co-Op 693.30 Smitty's Grocery, Food Supplies 75.02 Fund Total: 5,074.15 Checking Account Total: 204,058.28 School Nutrition Amazon Capital Services, Classroom Supplies 399.99 Anderson-Erickson Dairy Co, Milk 960.49 Baker, Ana, Refund 15.20 Fareway Stores, Groceries 3.48 Martin Bros. Distributing Co., Food Co-Op 7,007.83 Pan 0 Gold Baking, Hot Lunch Food 155.40 Rapids Wholesale, Supplies 390.43 Smitty's Grocery, Food Supplies 59.64 Walmart - Capitol One, Supplies 31.84 Fund Total: 9,024.30 Checking Account Total: 9,024.30 Student Activity Airborne Athletics, Inc., Athletic Supplies 4,570.00 All-Iowa Honor Drill Team, Entry Fees 195.00 Amazon Capital Services, Classroom Supplies 109.76 Anderson's, Prom Supplies 331.25 ASPI Solutions, Inc., Software 3,000.00 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 37.51 Cash/ Lori Malone, Change Funds 1,550.00 Champion Tours, Purchsed Service 7,000.00 Collins Sports Medicine, Athletic Supplies 193.09 Collins, Shawn, Official 130.00 Deckers Sporting Goods, Athletic Supplies 339.00 Educational Theatre Association, Membership 129.00 Eller, Chris, Official 120.00 Fischer, Kyle, Official 130.00 Gill, Todd, Official 130.00 Gipper Media, Inc., Purchased Service 1,050.00 Gross, Joy, Official 120.00 IA HS Athletic Directors Ass'n, Dues/Registrations 260.00 Iowa Basketball Coaches Associ, Membership Dues 130.00 Iowa FFA Association, Registration Fees 50.00 Iowa Girls Coaches Association, Membership 75.00 Keiser, Terry, Official 130.00 Lage, Kathy, Official 240.00 Logan Magnolia Comm School, Tuition/Fees 95.00 Long, John, Official 130.00 Martin Bros. Distributing Co., Food Co-Op 62.40 Marvin, Phil, Official 130.00 Mcgruder, Jason, Official 130.00 Meyer, Mark, Official 130.00 Neilsen, Katelyn, Official 75.00 Nightser, Julien, Official 130.00 Panorama Community School, Entry Fees 150.00 Pioneer Mfg Co, Paint 817.50 Play4him Academy, Entry Fee 300.00 Portaphone, Services 513.35 Riddell/All American Sports Corp, Protective Equipment 8,061.43 Rolling Valley Conference, Membership 750.00 Schulte, Leroy, Official 130.00 Treynor Community School, Entry Fees 100.00 Uhlenkamp, Steve, Official 130.00 Walmart - Capitol One, Supplies 135.41 Whiteing, Devlun, Official 130.00 Wiener, Arnie, Official 130.00 Fund Total: 32,249.70 Checking Account Total: 32,249.70 Local Option Tax Amplified It 5,524.50 Drees Company, Plumbing Repairs 20,000.00 Ed M Feld Equip Co Inc, Fire Extinguisher Service 5,344.00 Elevate Roofing, Purchased Service 730.17 Nextgen Technology, Purchased Service 7,500.00 Rasmussen Mechanical Service, Contract Labor 2,209.54 Fund Total: 41,308.21 PPEL Wells Fargo Financial Leasing Inc., Copier Lease 1,010.68 Fund Total: 1,010.68 Checking Account Total: 42,318.89 Bond Project 22 Ahlers Law Firm, Purchase Srv-Bond Refinance 20,672.17 KPE-Engineers/Architects/Forensic Experts, Purchase Service 9,752.50 Fund Total: 30,424.67 Checking Account Total: 30,424.67 TDR 9-29-22
