BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – NOVEMBER 21, 2022 6:00 P.M. – BOYER VALLEY SOUTH CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer …

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BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – NOVEMBER 21, 2022 6:00 P.M. – BOYER VALLEY SOUTH CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 6:00 p.m. Members answering roll call were Paul Cogdill, Ben Hansen, Elizabeth Heistand, Craig Malone, Jen Miller and Steve Puck. Director Ueding was absent. Administrators present: Supt. Jeremy Christiansen and Secretary Terra Sell. Visitors present: List on file in the Business Office. APPROVAL AGENDA/MINUTES: Motion by Miller, second by Heistand to approve the agenda as published and minutes from previous board meetings. Motion carried 6-0. Secretary Sell read the mission statement. OPEN FORUM: None. CONSENT AGENDA: A. Motion by Hansen, second by Cogdill to approve the bills/reports as presented. Motion carried 6-0. B. Motion by Malone, second by Miller to approve the resignation of Tiffany Nichols, Elem. Associate. Motion carried 6-0. TREASURER REPORT FY22: Secretary Sell reviewed the treasurer’s report from the certified annual report. There was an increase of approximately 6.27% in revenue and an increase of 9.66% in expenditures from the prior year in all funds. The general fund revenues were higher than anticipated resulting in the unspent authorized budget increasing from $1,799,740 in FY21 to an estimated $2,086,536 for FY22. The trend in increasing unspent budget will likely top off and start seeing a slight reduction in future years once all Covid/ESSER funds have been expended. Motion by Hansen, second by Malone to approve the FY22 Treasurer Report. Motion carried 6-0. OLD BUSINESS: None. A motion was made by Miller, second by Cogdill to adjourn the meeting of the previous board at 6:09 p.m. Motion carried 6-0. CALL TO ORDER: Secretary Sell called the organizational meeting of the Boyer Valley Board of Education to order at 6:10 p.m. Members answering roll call were Paul Cogdill, Benjamin Hansen, Elizabeth Heistand, Jen Miller, Craig Malone and Steve Puck. Director Ueding was absent. Administrators present were Superintendent, Jeremy Christiansen and Secretary, Terra Sell. Secretary Sell declared quorum present. ELECTION OF PRESIDENT: Director Heistand nominated Steve Puck for President. All those voting in favor of Puck for President – Cogdill, Hansen, Heistand, Malone and Miller. Nays – None. Abstain – Puck. Secretary Sell administered the oath of office to President Puck. President Puck assumed the chair. ELECTION OF VICE PRESIDENT: Director Hansen nominated Elizabeth Heistand for Vice president. All those voting in favor of Elizabeth Heistand for Vice President – Cogdill, Hansen, Malone, Miller, Puck. Nays – None. Abstain - Heistand. President Puck administered the oath of office to Vice President Heistand. APPROVE DESIGNATION OF LEGAL PUBLICATION: Motion by Heistand, second by Miller to approve the Dunlap Reporter as the legal publication for the Boyer Valley CSD. Motion carried 6-0. APPROVE TIME AND DATE FOR REGULAR MEETINGS: After a brief discussion, motion by Cogdill, second by Malone to have regular monthly meetings at 6:00 p.m., the second Monday of the month at Boyer Valley South. Motion carried 6-0. APPROVE BOARD COMMITTEES: Motion by Miller, second by Cogdill to approve the following members to serve on the following committees: Facilities/Transportation: Malone, Heistand and Ueding Finance/Technology: Hansen and Cogdill Personnel/Program: Miller and Puck Motion carried 6-0. APPROVE COUNTY CONFERENCE BOARDS: Motion by Heistand, second by Hansen, to appoint Jen Miller to the Harrison County Conference Board and appoint Craig Malone to the Crawford County Conference Board. Motion carried 6-0. APPROVE AG FOUNDATION: Motion by Miller, second by Heistand to appoint Ben Hansen and Paul Cogdill to serve as the board representatives to the Ag Foundation Board. Motion carried 6-0. SUPERINTENDENT’S REPORT: Supt. Christiansen reported on the following: Mrs. Heese’s geography class is finishing up Map Projects, students have shown great creativity and enthusiasm and are looking forward to the finished projects. The 7th graders donated over 300 pounds of food to the food pantry; 6th graders won the MS Student Council clothing drive; and NHS members have performed over 70 hours of community service. The fall play was excellent and received wonderful feedback and reviews; the Veterans Day ceremony was successful and combining the two buildings was well received. Six students attended the IA HS Student Leadership Conference in Johnston and brought back ideas to implement in our school to build culture and community. Basketball season is underway and enough are participating to field full JV and varsity teams for both boys and girls; the teams are participating in ACHIEVE scrimmages – canned food was collected for the girls scrimmage and winter clothing for the boys. HUDL cameras will be installed soon and the eSports program is up and running with 19 students participating. Supt. Christiansen has received bids to remove the tree in from of the gym. Solutions to parking issues – have on the radar for future discussions. He is working on drafting a five-year plan regarding upkeep of the facilities with an ongoing rotation, start thinking of projects that need to be completed. Looking at holding a SIAC (school improvement advisory committee) meeting, possibly Dec. 1st, would like to have one board member attend. PRINCIPAL’S REPORT: Mrs. Branning reported that school families have been participating in activities once a month, the most recent being decorating pumpkins donated by the community and upcoming is decorating a kindness tree. The elementary hallways look amazing, there is so much going on in their building, and it is a very wonderful, positive atmosphere. Mrs. Gross commented her 5th-8th TAG students are hosting a cancer and cocoa activity on December 12th as a way to be interactive within the community. The event will be a hot cocoa bar for anyone fighting or that has fought cancer and is hoping for a great turnout. The students will be coming up with ideas on different activities to participate in during this event. Mr. Schauer stated in the middle school they have been working hard in their MTSS groups, they are a work in progress, this looks at different levels of support for each student. There are roughly 22 students receiving interventions now, our goal is to provide the best education for all students with the resources we have available. Students are very excited for the new eSports program, especially for those who are not necessarily involved in your traditional activities. Jill Melby addressed the board regarding the drill team and their schedule of fundraisers to help offset the cost of their upcoming trip. They raised $2,287 this past weekend alone during youth organization chili cook-off and shop hop. Their plan is to have all funds raised by the trip and the cost will all be covered through fundraising efforts. TECHNOLOGY REPORT: Shelley reported that the new switches arrived. ESports had time trials of mario kart, we have 4 students in the top 10. BVTV will be broadcasting these events live so that parents and others can observe. Mr. Bowling is in 1st place in the state for the staff time trials of mario kart. Currently, students are bringing in their own devices and TV’s. All students currently participating would not be involved in any other activity otherwise, so this is a great addition to our district. NEW BUSINESS: A. APPROVE SBRC REQUESTS: Supt. Christiansen informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $72,270 for open enrolled out students who were not included in the district’s previous year certified enrollment. Motion by Heistand, second by Hansen to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $72,270 for Open Enrollment Out. Motion carried 6-0. Ayes: Heistand, Hansen, Cogdill, Malone, Miller and Puck. Nays: None. Supt. Christiansen also informed the board to pass a resolution in order to submit a request to the School Budget Review Committee for a modified supplemental amount of $5,040 for costs of providing instructional services to limited English proficient students being served beyond the five years of weightings. Motion by Heistand, second by Miller to authorize the district’s administration to submit a request to the School Budget Review Committee in the amount of $5,040 for LEP Instruction Beyond 5 Years. Motion carried 6-0. Ayes: Heistand, Miller, Cogdill, Hansen, Malone and Puck. Nays: None. B. APPROVE TRANSFER BETWEEN ACTIVITY ACCOUNTS: The Class of 2022 has an outstanding balance of $731.99, the Special Projects Fund account (Interest) accumulated $322.35 in FY22, and an outstanding balance in the now dormant Sports Fund Account of $23.81 needs to be transferred by direction of the Board. After brief discussion, a motion by Heistand, second by Hansen to transfer the balance in the Class of 2022 ($731.99) in equal amounts to the classes of 2023, 2024, 2025 and 2026 and the balances in the Special Projects Fund ($322.35) and Sports Fund ($23.81) accounts are to be transferred to the General Athletics Activity Fund. Motion carried 6-0. C. Supt. Christiansen informed the board that every 10 years the census looks at your population and where they now reside within the district to see if any changes need to be made to director boundaries. At this time the map has not been sent to the district to review, we have until February 1st to make any changes. Further information to come in the weeks ahead. D. APPROVE FINAL BIDS FOR BOND PROJECT: Bids came in for the three final areas left of the project – Package 6A – General Trades, a bid of $1,498,900 from L&L Builders was received. Motion by Hansen, second by Malone to approve the bid for L&L Builders for $1,498,900. Motion carried 6-0. Package 12A – Food Service Equipment, a bid of $238,587 from TriMark Hockenbergs was received. Motion by Hansen, second by Miller to approve the bid for TriMark Hockenbergs for $238,587. Motion carried 6-0. Package 21A – Fire Suppression, a bid of $50,300 from Mahoney Fire was received. Motion by Hansen, second by Malone to approve the bid for Mahoney Fire for $50,300. Motion carried 6-0. E. Next board meeting is tentatively set for December 12th at 6:00 p.m. BOARD POLICY: Supt. Christiansen spoke to the board regarding HF 802 and Transparency: Curriculum and Instructional Materials, policies that were introduced at the last board meeting. Motion by Miller, second by Cogdill to approve policy updates to sections: 401.14, 408.1, 602.1, 602.2, 602.3, 605.1, 605.1R1, 605.2, 605.3, 605.3R1, 605.3E1, 605.3E2, 605.3E3, 605.3E4 (new), 605.4 and 605.5. Motion carried 6-0. A motion by Heistand, second by Cogdill to adjourn the meeting. Motion carried 6-0. With no further business appearing before the board, President Puck declared the meeting adjourned at 7:16 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD Claims- November 2022 General Ahlers Law Firm, Purchase Srv-Bond Refinance 132.50 Amazon Capital Services, Classroom Supplies 1,423.94 Auditor Of State, State Filing Fee 425.00 Bomgaars Supply, Custodial Supplies 150.26 Bonsall T.V. Inc., Audio/Visual Equip/Repairs 282.00 Business Professionals Of America, Membership 99.00 Butler, Andy, Reimbursement 66.00 C & H Hauling, Trash Removal 280.00 Carroll Cleaning Supply, Co., Cleaning Supplies 1,649.17 Central Iowa Distributing, Inc, Janitorial Supplies 1,151.30 City Of Dow City, Water/Sewer/Garbage 504.10 City Of Dunlap, Utility 1,376.60 Clark Pest & Termite Control, Puirchased Service 175.00 Cogdill Farm Supply, Supplies 88.95 Custom Motorcycle And Small Engine, Custodial And Bus Supplies 75.00 Denison Do It Best Hardware, Custodial Supplies 27.57 DHS Cashier 1st Fl., St. Medicaid Service 6,392.94 Discount School Supply, Classroom Supplies 399.99 Dreambox Learning Inc., Software 6,062.00 Dunlap Lumber, Maintenance Supplies 108.81 Dunlap Reporter, Publications/Supplies 232.10 Egan Supply Co., Repair Parts 466.00 Ettleman Oil Co., Supplies 3,591.29 Fareway Stores, Groceries 66.10 Farm Service Cooperative, Bulk Oil 318.90 Farmers Mutual Cooperative Telephone Company, Internet/Long Distance 925.02 Foster, Michelle, Mileage 100.00 Frontier Communications, Telephone 206.21 Gateway Hotel & Conference Center, Hotel 150.08 Gia Publications, Supplies 878.72 Global Glass & Glazing, Custodial Supplies 150.00 Grandpa's Pumpkin Patch, Field Trip 329.00 Hall, Kent, Reimbursement 91.00 Hanigan's Lawn & Landscaping, LLC, Lawn Care 2,350.00 Heggerty, Instructional Supplies 97.00 Heller Implement, Inc., Repair Parts 25.00 IA HS Speech Association, Membership/Entry Fees 145.00 Iowa Communications Network, L-D/T-1/Video Charges 62.93 Iowa Quiz Bowl League, Registration 50.00 Iowa School Finance Information Services, Subscription 95.00 JJ & Son's, Gas/Diesel 2,010.72 JW Pepper & Son Inc., Sheet Music 449.25 Lakeshore Equipment Company, Instructional Supplies 6,343.66 Lantz, Stephanie, Purchase Service 20.90 Martin Bros. Distributing Co., Food Co-Op 369.45 Midamerican Energy, Electricity/Natural Gas 7,335.63 Moores Pumping/Portable Toilets, Rental Supplies 500.00 Moores, Andrew, Plumbing 180.00 Nebraska Air Filter Inc, Supplies 656.00 Nebraska Scientific, Instructional Supplies 179.68 Neilsen, Gary 36.30 Nolte, Cornman, Johnson P.C., Auditing Services 5,640.00 O'Reilly Automotive Inc, Bus Repairs 42.89 One Source The Background Check Co., Purchased Service 20.50 Perfection Learning Corp, Books 256.72 Quill Corp, Office Supplies 693.57 Region XII Council Of Governments 324.00 Rick's Computers L.C., Computer Equip/Supply 1,499.00 River Insights, Testing Supplies 258.50 Roberts Auto Supply, Repair Parts 63.50 Rural School Advocates, Membership 750.00 Savvas Learning Co. LLC 21,187.32 Sax Arts & Crafts, Art Supplies 101.67 Schmitt Music Centers, Music Supplies 70.00 Schnell, Brenda 45.77 Scholastic Book Fairs - 8, Book Fair 1,214.41 Scholastic Inc, Classroom Supplies 831.60 School Nurse Supply Inc., Medical Supplies 215.36 School Specialty Inc (Latta), Supplies 4,329.53 Smitty's Grocery, Food Supplies 112.03 Stamp Fulfillment, Stamped Envelopes 1,088.70 Stinn Backhoe & Plumbing Services, Inc., Purchased Service 533.10 Teaching Strategies, LLC, Software 524.16 Teneyck, Lisa 167.28 Timberline Billing Service LLC, Purchased Service 854.75 Town And Country Store, The, Supplies 208.57 Verizon Wireless, Cell Phone 468.12 Visual Edge It, Inc. Dba Counsel, Maintenance/Supplies 34.77 Walmart - Capitol One, Supplies 44.91 Wells Fargo Bank, Travel And School Supplies 2,407.37 West Music, Instructional Supplies 47.95 Whiting Community School, Fees 75.00 Fund Total: 93,392.12 Management Avesis, Vision Insurance 57.14 Community Bank/Medical Insr, Medical Insurance 7,665.70 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 166.90 Rasmussen Mechanical Service, Contract Labor 8,482.00 Student Assurance Services, Inc, Catastrophic Insurance 500.00 Fund Total: 16,871.74 Campus Care Amazon Capital Services, Classroom Supplies (119.90) Discount School Supply, Classroom Supplies 3,636.36 Smitty's Grocery, Food Supplies 88.35 Fund Total: 3,604.81 Checking Account Total: 113,868.67 School Nutrition Activity Account, Supplies 217.26 Anderson-Erickson Dairy Co, Milk 2,327.46 Exira-EHK High School, Entry Fee 149.40 Fareway Stores, Groceries 44.89 Martin Bros. Distributing Co., Food Co-Op 13,481.25 Pan 0 Gold Baking, Hot Lunch Food 442.13 Smitty's Grocery, Food Supplies 128.18 Fund Total: 16,790.57 Checking Account Total: 16,790.57 Student Activity Amazon Capital Services, Classroom Supplies 247.73 Audubon Comm School, Entry Fee 3,424.00 Barringer, Dale, Official 90.00 Bob Rogers Travel, Purchased Service 10,000.00 Cash/ Lori Malone, Change Funds 700.00 Community Bank, Change 3,997.50 Custom Trend, T-Shirts 1,079.00 Dejager, Curtis, Official 130.00 Denison Community School, Tuition/Entry Fee 160.00 Des Moines Performing Arts - IHSMTA, Membership 95.00 Dunlap Reporter, Publications/Supplies 135.00 Galva/Holstein Comm School, Entry Fees 100.00 Gillmore, Lucas, Official 70.00 Harlan FFA 65.52 Harriman, Wade, Official 90.00 Hcr1, Inc - Roberto's Pizza, Fundraising 697.20 Heiman, Karl, Official 70.00 HUDL, Athletic Supplies 5,453.00 IA State Dance/Drill Team Asso, Registration Fee 843.00 IKM-Manning CSD, Entry Fees/Tuition 120.00 Iowa FFA Association, Registration Fees 180.00 Jadin I Jones, Leadership Supplies 240.00 Knickman, Jason, Official 300.00 Lyons, Don, Official 70.00 Martin Bros. Distributing Co., Food Co-Op 339.54 Melby, Jill, Refund 43.74 Meyer, Charlie, Official 70.00 National FFA Organization, Vo Ag Supplies/Dues 320.00 Rinkel, Stephanie, Purchased Service 120.00 She Play, Inc. 387.00 Smitty's Grocery, Food Supplies 69.63 Town And Country Store, The, Supplies 228.83 Tri-Center CSD, Entry Fees 140.00 Van Ness, Cody, Official 150.00 Walmart - Capitol One, Supplies 74.90 Wells Fargo Bank, Travel And School Supplies 1,316.98 Wendts Pots & Posies, Supplies 50.00 West Harrison School, Entry Fee/Sharing/Tuition 100.00 West Iowa Critiquing Clinic, Purchased Service 225.00 West Monona High School, Entry Fees 100.00 Woodbine Comm Schools, Tuition/Entry Fee 210.00 Fund Total: 32,302.57 Checking Account Total: 32,302.57 Local Option Tax Advanced Communication Services, Purchased Service 513.69 CDW Government, Inc, Technology Supplies 1,177.88 Nextgen Technology, Purchased Service 7,500.00 Rasmussen Mechanical Service, Contract Labor 1,104.29 Rick's Computers L.C., Computer Equip/Supply 4,912.00 Van Wall Equipment, Repairs 1,818.39 Fund Total: 17,026.25 PPEL Brasel, Gregory, Const. Labor 4,750.00 Imagine Learning, Inc. 2,100.00 Wells Fargo Financial Leasing Inc., Copier Lease 3,499.27 Fund Total: 10,349.27 Debt Service UMB Bank, N.A., Administrative Fees 300.00 Fund Total: 300.00 Checking Account Total: 27,675.52 Bond Project 22 ATC Group Services, LLC Depository, Purchased Service 1,840.00 Fund Total: 1,840.00 Checking Account Total: 1,840.00 TDR 12-8-22