BOYER VALLEY COMMUNITY SCHOOLS BOARD OF DIRECTORS - REGULAR MEETING – July 18, 2022 6:00 P.M. – BOYER VALLEY SOUTH CALL TO ORDER: President Steve Puck called the regular meeting of the Boyer Valley Board of Education to order at 6:06 p.m. Members answering roll call were Ben Hansen, Elizabeth Heistand, Craig Malone, Jen Miller, Steve Puck and Candace Ueding. Director Cogdill was absent. Administrators present: Supt. Jeremy Christiansen and Secretary Terra Sell. Visitors present: Julie Burhoop, Ben Schauer and Sarah Malone. Secretary Sell read the mission statement. OPEN FORUM: None. CONSENT AGENDA: A. Motion by Miller, second by Ueding to approve the agenda as published with the addition of Discussion/Action Items: Lunch/Breakfast Fees, School Fees and Changes to Early Retirement Payout and minutes from previous board meetings. Motion carried 6-0. B. Motion by Hansen, second by Miller to approve the bills/reports as presented. Motion carried 6-0. C. Motion by Heistand, second by Ueding to approve contracts for: Stephanie Lantz, ELA; Ben Schauer, HS Student Council Sponsor; Leah Baldwin, modification to salary amount to $35,600; Brenda Schnell, BVTV Sponsor, The Voice Sponsor and 10th Grade Sponsor; and the resignation of Sherri Mefferd, Campus Care Associate. Motion carried 6-0. SUPERINTENDENT’S REPORT: Thanked the staff and board for stopping in to offer their help during his first days, he’s spent a lot of time getting to know people. We had three students participate in the Iowa High School Music Theater Award Showcase in June - Ian Garside, Rian Snavely and Karly Hagge, and performed very well. Drama students put on a youth theater camp and had great success. Tommy Hast was accepted in the Statewide Youth Broadband Advisory Council which was limited to 10 students throughout the state. The building committee meeting was canceled this week, but there will be a small meeting on Friday. The locksmith will be here to determine how we want the locks keyed and we’ll need to determine where security monitors are to be placed. Drawings will go to Boyd Jones by the end of July and hopefully ready to go out for bid by the end of August. Susan Soma has agreed to move into the Elementary Counselor/At-Risk position this year, as we will only have one section of 3rd grade this year. Need ideas and/or policies drafted to help aid in the recruitment of positions and how certain situations should be handled. Office is working on the transition to PowerSchool from JMC. PRINCIPAL’S REPORT: None. TECHNOLOGY REPORT: Shelley stated they are starting to roll over with Apptegy and the new website; hopefully by the end of the week boyervalley.org will be up and running. NEW BUSINESS: A. Motion by Heistand, second by Ueding to approve the 2022-23 school breakfast/lunch fees as follows: PK-5: $1.75/$2.55, 6-12: $1.75/$2.70. Motion carried 6-0. B. Motion by Hansen, second by Malone to approve the 2022-23 school fees the same as last year, K-5: $40, 6-12: $45, with a maximum per family cost of $75. Motion carried 6-0. C. Motion by Ueding, second by Heistand to modify the early retirement payout for Mike Weber from one $50,000 lump-sum payment to separate payments of $25,000 paid in July 2022 and January 2023, so long as there is no detriment to the school in doing so. Motion carried 6-0. D. Director Ueding introduced the following resolution and moved its adoption, second by Miller. Ayes: Ueding, Miller, Hansen, Heistand, Malone and Puck. Nays: None. Motion carried 6-0. President Puck declared the Resolution adopted as follows: Resolution fixing the date for a public hearing on the proposed issuance of approximately $2,500,000 school infrastructure sales, services and use tax revenue bonds.” The resolution is available in the Board Secretary’s office if you wish to read it in its entirety. E. Director Hansen introduced the following Resolution entitled “Resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as paying agent, bond registrar, and transfer agent, approving the paying agent, bond registrar and transfer agent agreement and authorizing the execution of same” and moved its adoption. Director Heistand seconded the motion to adopt. Ayes: Hansen, Heistand, Malone, Miller, Puck and Ueding. Nays: None. Motion carried 6-0. F. Director Malone moved that the form of Tax Exemption Certificate be placed on file and approved, seconded by Miller. Ayes: Malone, Miller, Hansen, Heistand, Puck and Ueding Nays: None. Motion carried 6-0. G. Director Heistand moved that the form of Continuing Disclosure Certificate be placed on file and approved, seconded by Ueding. Ayes: Heistand, Ueding, Hansen, Malone, Miller and Puck Nays: None. Motion carried 6-0. H. Director Ueding introduced the following Resolution entitled “Resolution amending the resolution authorizing the issuance of general obligation school bonds, series 2022, of the Boyer Valley Community School District, State of Iowa, in the amount of $8,200,000, and levying a tax for the payment thereof adopted March 17, 2022” and moved its adoption. Director Heistand seconded the motion to adopt. Ayes: Ueding, Heistand, Hansen, Malone, Miller and Puck Nays: None. Motion carried 6-0. I. Motion by Heistand, second by Miller to approve operation sharing contracts with Woodbine for: HR Director, Transportation Director and Elementary Curriculum Director at 20% of their time in that position; Boyer Valley will hold the contracts for Special Education Director and Work-Based Learning Coordinator with Woodbine paying 20% for their time in that position. Motion carried 6-0. J. Motion by Ueding, second by Hansen to approve the out of state trip for the dance team to Florida in Spring 2023. Motion carried 6-0. K. Motion by Heistand, second by Ueding to approve the appointment Ahlers & Cooney, P.c. as the school district’s legal counsel for 2022-23. Motion carried 6-0. L. Motion by Hansen, second by Heistand to approve the Community Bank of Dunlap as the active depository bank for 2022-23 with a deposit limit of $14,000,000 and United Bank of Iowa with deposit limit of $10,000. Motion carried 6-0. M. Motion by Ueding, second by Hansen to approve and schedule the next board meeting for August 15th at 6:00 p.m. Motion carried 6-0. BOARD POLICY: Supt. Christiansen would like to bring two policies back to the board regarding early retirement payout/sick leave payout and board member/employee policies. He would also like to start bring series to review each month to make sure all policies are current and up to date. A motion by Hansen, second by Heistand to adjourn the meeting. Motion carried 6-0. With no further business appearing before the board, President Puck declared the meeting adjourned at 6:43 p.m. These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting. Secretary, Terra Sell President, Steve Puck Boyer Valley CSD Claims- July 2022 Vendor Name, Vendor Description, Amount General Apptegy, Inc., Purchased Service 12,670.00 Bomgaars Supply, Custodial Supplies 139.99 C & H Hauling, Trash Removal 280.00 Calvin Christophersen, DC, Purchased Service 85.00 Cam Community School, Activity Expense 8,088.92 Carroll Cleaning Supply, Co., Cleaning Supplies 481.50 Carroll Control, Purchase Service 217.25 CDW Government, Inc, Technology Supplies 104.00 Character Strong, Instructional Supplies 4,998.00 City Of Dow City, Water/Sewer/Garbage 262.80 City Of Dunlap, Utility 544.10 Community Bank, Change 30.00 Denison Bulletin/Review, Advertising 324.00 Denison Community School, Tuition/Entry Fee 81,277.79 DHS Cashier 1st Fl., St. Medicaid Service 9,865.32 Dunlap Lumber, Maintenance Supplies 5.39 Dunlap Plumbing & Heating, Inc, Repairs/Rental 460.80 Dunlap Reporter, Publications/Supplies 301.10 Elevate Roofing, Purchased Service 882.14 Emath Instruction, Instructional Supplies 900.00 Ettleman Oil Co., Supplies 341.03 Farm Service Cooperative, Bulk Oil 668.99 Frontier Communications, Telephone 203.06 Hanigan's Lawn & Landscaping, LLC, Lawn Care 2,350.00 Harlan Publishing LLC, Publications 126.00 Heller Implement, Inc., Repair Parts 1,410.99 Iowa Assoc Of School Boards, Board Services 2,581.00 Iowa Communications Network, L-D/T-1/Video Charges 34.27 Iowa Division Of Criminal Inv, IA Criminal History 41.00 Iowa School Finance Information Services, Subscription 658.35 Iowa Testing Prog, Testing Service 1,022.75 Iowa Western Comm College, Fees/Tuition 19,623.75 Jaymar Business Forms Inc, Business Forms 316.51 Lexia Learning Systems, Inc., Instructional Supplies 800.00 Medical Enterprises, Inc., Workshop 32.00 Nutrien Ag Solutions, Lawn Supplies 227.06 O'reilly Automotive Inc, Bus Repairs 320.93 One Source The Background Check Co., Purchased Service 40.50 Paper Corporation, The, Copy Paper 3,329.91 Perfection Learning Corp, Books 451.06 Petty Cash/Lori Malone, Reimbursement 145.75 Powerschool Group LLC, Schoology Subscription 4,448.00 Rasmussen Mechanical Service, Contract Labor 17.25 Roberts Auto Supply, Repair Parts 30.00 Schleswig CSD, Tuition 7,388.90 Schnell, Brenda 235.00 School Administrators Of Iowa, Registration 610.00 Shiffler Equip Sales Inc, Repair Parts 141.53 Smitty's Grocery, Food Supplies 13.53 Testout Corp, Instructional Software 300.00 Timberline Billing Service LLC, Purchased Service 1,277.64 Underwood Community School, Tuition 3,835.38 Van Wall Equipment, Repairs 15.48 Visual Edge It, Inc. DBA Counsel, Maintenance/Supplies 39.28 Wells Fargo Bank, Travel And School Supplies 114.01 Wells Fargo Financial Leasing Inc., Copier Lease 128.12 Western Iowa Tech, Educational Services 270.00 Windstream Iowa Communications, Phone Company 416.47 Woodbine Comm Schools, Tuition/Entry Fee 114,520.47 Fund Total: 290,444.07 Management Avesis, Vision Insurance 80.74 Community Bank Unemployment, Unemployment 846.45 Community Bank/Medical Insr, Medical Insurance 7,096.14 Hoffman Agency, Insurance 134,526.00 Iowa LGRP, Natural Gas Participation 39,640.12 Iowa Schools Employee Benefits, Dental/Life/Ltd Ins 213.66 Su Insurance Company, Breakdown Insurance 15,680.25 Fund Total: 198,083.36 Campus Care Amazon Capital Services, Classroom Supplies 34.94 Smitty's Grocery, Food Supplies 34.41 Fund Total: 69.35 Checking Account Total: 488,596.78 School Nutrition Wood, Chris, Purchased Service 282.15 Fund Total: 282.15 Checking Account Total: 282.15 Student Activity Arkfeld, Mark, Official 230.00 Buffum, Bill, Official 200.00 Cash/ Lori Malone, Change Funds 2,200.00 Deckers Sporting Goods, Athletic Supplies 641.20 Drishti School Of Dance & Fitness, Registration 90.00 Dunlap Lumber, Maintenance Supplies 66.32 Heiman, Karl, Official 0.00 Knickman, Jason, Official 330.00 Leading Edge Fundraising, Fundraiser 4,157.50 Lyons, Don, Official 120.00 Meyer, Charlie, Official 190.00 Musfeldt, Jacob, Official 110.00 NHS/NASC/NASSP, Supplies 385.00 Petersen, Trace, Official 0.00 Riddell/All American Sports Corp, Protective Equipment 1,770.88 Schmidt, Donald 130.00 Shoesmith, Linn, Baseball Official 240.00 Smitty's Grocery, Food Supplies 178.77 Van Ness, Cade 130.00 Van Ness, Cody, Official 440.00 Fund Total: 11,609.67 Checking Account Total: 11,609.67 Local Option Tax Filament Essential Services, Purchased Services 1,200.00 Follett School Solutions, Supplies 1,814.10 KPE-Engineers/Architects/Forensic Experts, Purchase Service 47,404.34 Nextgen Technology, Purchased Service 7,500.00 Rick's Computers L.C., Computer Equip/Supply 3,566.50 Security Equipment Inc., Construction 1,008.00 Van Wall Equipment, Repairs 3,790.73 Wordware, Inc., Software Support 2,818.00 Fund Total: 69,101.67 PPEL Amplified It 3,650.00 Rick's Computers L.C., Computer Equip/Supply 6,925.00 Wells Fargo Financial Leasing Inc., Copier Lease 1,157.08 Fund Total: 11,732.08 Checking Account Total: 80,833.75 TDR 8-4-22
